Administrative assistant

Business Equipment and Computer Applications

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• MS Office

Area of Specialization

• Reports and records
• Invoices
• Financial statements
• Correspondence
• Contracts

Specific Skills

• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Arrange and co-ordinate seminars, conferences, etc.
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Work Conditions and Physical Capabilities

• Fast-paced environment
• Repetitive tasks
• Attention to detail

Personal Suitability

• Accurate
• Reliability
• Organized
• Ability to multitask