Kelvin Maitethia
- Meru, Kenya
- January 6, 2024
Detail-oriented and innovative Administrator and Financial accountant with 5+ years of experience in directing and enhancing administrative procedures and providing full support to ensure the delivery of an excellent customer/beneficiary experience. Skilled in the provision of high-level administrative support and comprehensive knowledge of procurement processes and procedures, accounting and auditing principles, A/P, A/R, payroll, general ledger postings, invoicing, taxation issues, and regulatory compliance guidelines. Adept at developing and delivering monthly, quarterly, and annual financial statements for management within strict deadlines. Keen ability to analyse cost control, providing timely and frequent financial information that supports corporate goals and objectives. Proven ability to build productive relationships with both clients and employees, to identify and implement improvements to streamline processes and increase efficiency and productivity.
Education
Finance
Experience
GENERAL LEDGER UPDATE
• Posting of Supplier Invoices, staff advances, journal entries, grant receipting.
ACCOUNTS PAYABLE
• Processing of Invoices/payments including Suppliers, Rent, staff accounts, taxi, utilities, mileage, photocopy etc
• Correct coding of Invoices to the right GL code and grants.
• Ensuring the payments have relevant supporting documents as per requirements before forwarding for approval.
• Preparing the payment journals for the GL and Bank to be updated
• Preparing Supplier reconciliations & balance sheet on monthly basis
• Maintaining the journal voucher listing
• Approving payments as and when required
ONLINE BANKING
• Initiate online Payments of all Invoices that are due to Suppliers and Staff on time • Preparing reconciliation for all Bank accounts and credit card on time when required
• Monitoring Bank balances and requesting for top ups when required.
CASH MANAGEMENT
• Process Cash office Vouchers and Receipts and any Purchase to Pay journals and recharges
• Overseeing the daily cash counts and ensuring amount tallies with Cash balances and reporting any deficits/shots
• Acting as a contact for Cash in Transit (CIT) Services.
STAFF ACCOUNTS
• Ensure that any staff advances are signed at the time of receipt and posted in respective staff accounts
• Carry out staff account reconciliations and clearance of balances by initiating payments or sending reminders where applicable.
• To process and close Staff Travel Requisitions and travel claims in FMS when required
STORE MANAGEMENT
• Participating in stock takes and physical verification of assets when required. OTHER ACCOUNTS AND ADMINISTRATIVE DUTIES
• Filing of documents and organising for archiving of files and documents
• Assisting on fixed assets, count, tagging, recording when required.
• Saving all necessary documents online in shared folders sequential as required
• Retrieval of documents for Audit purposes when required
• Cover the role of the accountant as required
• Managing the Kilifi Cash and Bank in KES, USD, EUR and GBP