Bruno Mwalwanda

Bachelors Degree In Business Administration

Financial Management
• Establish effective accounting and book keeping systems and procedures and oversees all accounting services
• Establish and implement internal controls, and administrative systems, policies and procedures to
ensure efficient and effective delivery of day-to-day operational activities well aligned with approved strategies and budget allocations
• Manage accounts payable, accounts receivable, grants and donations processing and acknowledgement, invoice payments, payroll and bill payments
• Maintain organisational records highlighting income and expenditure in financial database
• Ensure adequate cashflow for organisational requirements by monitoring grant funding remittances, and preparing requests for funds as required
• Prepare and present quarterly and annual financial budgets and cashflow forecasts, working hand
in hand with the Managing Director to actively monitor and understand budget variances
• Prepare budgets and reports on expenditure for funders through set deadlines
• Ensure and review all monthly financial statements from the Finance officers (Accountants) and prepare narrative reports for review by the board directors & Donors/partners
• Manage bank accounts and monitor bank reconciliations, all transactions including online transfers and keeping track of signing authorities
• Prepare documents and schedules for annual audit and liaise with auditors timely

Human Resource and Administration
• Oversee the recruitment of staff, consultants, interns and volunteers
• Maintain and update all personnel files, health benefits, pension fund and other insurances
• Support supervision, coaching and staff appraisals across various departments.
• Applying Malawi’s relevant employment law to Mzuzu E-Hubs Human Resource policies
• Maintain administrative systems for the organisation, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance.
• Ensure the effective development and administration of IT systems, such as client databases, partner databases, email, cloud filing, back-up and online communication tools including Zoom/Teams, websites, and other web/video/audio conferencing systems
• Manage incoming telephone and mail communications.
• Manage the outlook of the office premise and all security check points
Resource Mobilization and Grant Management
• Support development of strategies for new and existing revenue models for the Mzuzu E-Hub
• Establish pricing structures for all services offered by the Mzuzu E-Hub
• Analyse and recommending on the economic viability of the business and investment proposals
under the Mzuzu E-hub.
• Manage grant administration to organizations including overseeing grant contracts and wire
transfers to grantee partners
• Oversee the reception of timely and complete narrative and financial reports from grantee
partners
• Organise random audits to sub grantees and provide financial support and training for sub
grantees

IOVCY/Lusubilo integrated Program is a Catholic Relief Services (CRS) partner implementing projects aimed at alleviating the suffering of communities afflicted with poverty, hunger, disease and malnutrition through various interventions and with a major focus on Orphaned and Vulnerable Children (OVC), Early Child Development (ECD) and agricultural empowerment
Roles Include:
Financial Management & Reporting
• Overseeing the recording of financial transactions; reviewing and verifying the transactions, associated documents and reports to ensure their integrity and compliance with policies, regulations and generally accepted accounting principles (GAAP)
• Preparation of Quarterly end and annual management accounts and financial statements in accordance with International Financial Reporting Standards (IFRSs)
• Preparing budgets and budget comparison reports (BCRs) and advising project officers on variances and possible corrective measures
• Maintaining a sound financial management system and ensuring that appropriate and adequate internal controls are in place and in accordance with accepted standards, organizational and donor policies as well as local laws and regulations
• Providing oversight and technical support in the Procurement of project materials in line with organizational and donor procurement regulations
• Facilitating internal and external audits and ensuring that all audit findings are investigated and closed in a timely manner
• Ensuring compliance with funding agreements, USG donor regulations, relevant local laws and regulations (e.g., Taxation Act, Pensions Act and Employment Act)
• Working with the programming staff in budget development from the detailed implementation plans (DIPs) to the final budget compilation
• Preparing and analyzing Budget Comparison Reports (BCRs) and advising project officers on variances and suggesting corrective measures
• Assisting in project budget amendments; working closely with project managers in the closure of expired projects in compliance with CRS & Donor policies and procedures as guided by the Grants Closure Checklist

HR and General Administration
• Checking the payroll by ensuring that timesheets are properly authorized and recorded, tax and pension are correctly calculated, deducted and remitted
• Overseeing fleet management and general office management
• Managing the relationship with the IT and other contractors
• Lead employee performance management and appraisal processes
• Manage and maintain staff employment records

• Prepare financial statements, management accounts, and donor financial reports in line with Funding Agreements and ensuring that they corroborate the narrative reports produced by the Program Manager
• Review procurement and payment requests ensuring reasonableness and allowability of expenditure, budget availability and completeness of supporting documents.
• Review monthly transactions and supporting documents and assure that meet the financial reporting requirements and deadlines
• Ensuring all project advance liquidations are done accurately on time and expensing done promptly.
• Assure that financial accounting data entries respect the budget lines items and appropriate codifications are in place to link transactions to the budget
• Closely monitors financial activities, and keeps the Senior Grant Accountant and Project Manager are advised of all situations which have the potential for a negative impact on internal controls or financial performance
• Ensure that the organization’s financial accounting and control environment is in compliance with Policies and Procedures; Facilitate internal and external audits and ensuring that all queries are closed
• Ensure compliance with funding agreements, USG donor regulations, relevant local laws and regulations (e.g. Taxation Act, Pensions Act and Employment Act)
• Ensure compliance with internal policies and donor requirements and building the capacity of employee.
• Prepare Tax returns (i.e. VAT, Withholding Tax, and Income Tax, in line with Taxation Act and other related regulations and ensuring timely submission of the same to Malawi Revenue Authority
• Manage the relationship with contractors and respond to all suppliers’ inquiries, on a timely basis