Sayed Shakeel Ahmad Shah

Primary Duties and Responsibilities
The Director Admin/Finance performs a wide range of duties including some of the following:
Financial accounting and reporting
• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
• Ensure that all statutory requirements of the organization are met including Withholding Tax Payments, Income Tax, Goods and Services Tax,
• Prepare all supporting information for the annual audit and liaise with the MC Audit Committee and the external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, and petty cash
• Review monthly results and implement monthly variance reporting
• Manage the cash flow and prepare cash flow forecasts in accordance with policy
• Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
• Liaise with the Management Committee, Audit Committee as appropriate
• Assist the Director General and the Finance manager with financial reporting required at Board of management meeting and the Annual General meeting
Payroll preparation and administration:
• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
• Negotiate and manage the employee insurance and benefits plans
• Process and submit statutory and benefits remittances on time
• Issue annual Tax return, Monthly salary Tax Return and others
Budget Preparation
• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Program Director, Departmental Heads, Regional Managers and Finance Committee
• Assist Program Directors and Project Managers with the preparation of budgets for funding applications
Project management accounting
• Maintain financial records for each project in a manner that facilitates management reports
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual
Information technology
• Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization's information requirements and financial resources
Risk Management
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
• Maximize income where possible and appropriate
Office Administration
• Negotiate with Bank for lines of credit or other financial services as required
• Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations
• Oversee the management of all leases, contracts and other financial
• Monitor all legislation relevant to the CoAR (employment standards occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the CoAR is complained with its Plans and Procedures Manual.