Imen HADJ MOHAMED
- Gabes, Tunisia
- November 1, 2021
- Deal with data entries on the tracking Material software (Software of British Gas).
- Keep up to date the organization of the hard copies for Purchase Order, Variation order and Deliveries for material and logistics department.
- Supply materials according to the construction planning.
- Manage and track engines access and circulation in and off Site (certificates, time sheets and permissions).
Experience
• Assist meetings and prepare their minutes, archive and distribute them by email.
• Follow-up of incoming and outgoing letters then their archiving.
• Follow-up of incoming and outgoing Fax then their archiving.
• Compile the daily report of the LPG storage center.
• Follow-up of invoices (paperwork and electronic copies).
• Write the memos according to the request of the LPG storage center manager.
• Assist the Site Director and the other members of the site team in all tasks relating to site administration.
• Assist in the organization (invitation, summary preparation of MofM, taking notes during the meeting and the distribution of the final Report) of site coordination meetings.
• In conjunction with the Company's Paris headquarters, responsible for the monthly preparation of Timesheets and monitoring of check-ins, travel requests, expense reports for expatriates on the site.
• In conjunction with Tunis office, responsible for the monthly preparation and monitoring of the timesheets of local staff present on the site.
• Take charge of the systematic electronic archiving of all documentation produced by it on the local server.
• Compile the information to put in the daily reports.
• Assists the Subcontracting Manager in archiving and compilation of documents relating to the administration of subcontracting contracts.
• Take charge of sending and receiving postal and fax from the site.
• Execute always the tasks of administrative assistant.
• Carry out the control of site documents and in particular:
- Follow-up of the comments of the procedures of subcontractor.
- Follow-up Transmittal Letters, Technical Questions, Material Approval Requests and any other document requiring follow-up.
• Save (on the server) and classify the documents in the document room.
• Distribute the documents received by the DCC Paris to the concerned staff.
• Keep the hard copy (MASTER) up to date.
• Receive the materials.
• Coordinate with local and external providers as the purchase order listing.
• Ensure the organization of the materials and their storage (To guide the warehouseman).
• Organize vehicle circulation (trucks importing materials).