Helper Ncube

completed various courses in supply chain management

completed various courses in procurement, warehouse, inventory, financial and costing management

• Processed orders for all Imports Purchases from approved suppliers in Asia, Europe, the United Kingdom, and, America
• Handled Procurement Planning for both Imports and Local Purchases- managing an annual procurement budget of about ZAR200 million and responsible for an inventory outlay of +-2000 stock items for +-ZAR70 million
• Liaised with Freight Forwarders and Clearing Agents – negotiating best rates and getting timely updates relating to ETDs and ETAs for all confirmed Import Orders
• Managed and shared all import documentation and information on an ongoing basis timeously with all stakeholders, that is, Clearing Agents, Management and, Customers
• Maintained daily contact and attended to queries with clients, Clearing Agents, Cartage Contractors, Suppliers, Management and, Accounts
• Ensured prompt creation of GRVs of stocks received from Suppliers and prompt distribution to Warehouse Hubs and Branches
• Prepared Costing and pricing of all imported products
• Devised ways to optimize inventory control procedures
• Inspected the levels of business supplies and raw material to identify shortages
• Ensured product stock is adequate for all distribution channels and can cover direct demand from customers
• Recorded daily deliveries and shipments to reconcile inventory
• Used software to monitor demand and document characteristics of inventory
• Placed orders to replenish stock avoiding insufficiencies or excessive surplus
• Analysed data to anticipate future needs
• Evaluated suppliers to achieve cost-effective deals and maintain trust relationships
• Collaborated with warehouse employees and other staff to ensure business goals are met
• Reported to upper management on stock levels, issues etc
• Developed, led and executed purchasing strategies
• Tracked and reported key functional metrics to reduce expenses and improve effectiveness
• Crafted negotiation strategies and closed deals with optimal terms
• Partnered with stakeholders to ensure clear requirements documentation
• Forecasted price and market trends to identify changes of balance in buyer-supplier power
• Performed cost and scenario analysis, and benchmarking
• Assessed, managed and mitigated risks
• Sought and partnered with reliable vendors and suppliers
• Determined quantity and timing of deliveries
• Monitored and forecasted upcoming levels of demand

Achievement
• Optimised inventory management and stock turnover rate by implementing Pareto Rule (80-20%)

• Procured all stock required for the Branch
• Negotiated Contracts, Prices and placed orders with Suppliers
• Superintended over warehouse related functions, i.e., Receiving, materials handling, binning, Stock Control, Stock-taking, Picking, Packing, Despatch and posting of transactions into the computer system
• Performed all Branch Stock Control and Administrative duties
• Planned and supervised Stock takes including carrying out investigations on stock variances
• Produced reports for Management periodically and as and when required.
• Successfully evaluated, developed and implemented Procurement and Warehouse Management Systems and Procedures as part of my contract as an Independent Consultant
• Enforced adherence to Standard Operating Procedures including Housekeeping and Health and Safety matters

Achievements
• As an Independent Contractor engaged to do consultancy work at Mica Hardware (a leading Hardware Retail business in South Africa), I introduced robust Internal Control Systems that helped reduce the incidences of variances/leakages by over 90%.

I feel greatly privileged to have had an opportunity to leverage on my solid industry experience by consulting for various organisations in South Africa where my primary focus was on providing business solutions mainly centred on Procurement, Warehouse and inventory management. In that role, I was instrumental in setting up policies, procedures, internal controls and staff training ensuring that they are in tandem with international best practices. This consultancy independence gave me the freedom to showcase my technical skills thereby contributing optimally to the growth of the organizations , in the process also learning from them which enriched my experience, knowledge and skills making me a valuable team layer to any organization

• Designed, implemented, enforced and reviewed Standard Operating Procedures (SOPs) across the organisation’s various Strategic Business Units (SBUs) in line with the company’s Vision and Mission.
• Directed and coordinated the Procurement of Direct and Indirect Materials to meet the organisations requirements
• Took responsibility for Strategic Planning, Policy Development and Governance within procurement and oversaw implementation of the overall Procurement Strategy
• Took active early involvement in Projects and acted as a link between Project Procurement and all Stakeholders
• Worked closely with divisions in creating Supply Chain Strategies which ensured the optimal performance with regards to Cost, Technical Requirements and Quality
• Coordinated with Suppliers with requests for information, Quotations and led negotiations with suppliers for obtaining timely procurement for organisation requirements at favourable terms, ensuring that orders meet specified quality and delivery terms to ensure a smooth execution of plans
• Took responsibility for Contract Management and Service Level Performance
• Provided advisory support to operational staff procuring goods and services and those involved with management of warehouses, inventories and company Assets
• Carried out Systems Audits across SBUs to ensure compliance and accountability
• Superintended over Human Resources issues which included Staff Recruitment, Training and Development, Staff Performance Measurement, Discipline and Work Attendance

Achievements
• As Procurement/Warehouse Manager, I helped reduce the amount of operational costs by 30% through constant review of stock levels, analysing stock movement trends, harmonising procurement for various business units and departments, as well as forging win-win strategic partnerships with Suppliers.
• Realizing that there was no accounting structure that assisted with accountability, the effect that created a room for massive leakages/abuse of company Assets, I, as a remedy to the situation, introduced robust Internal Control Systems as a way of mitigating the exposure risk, saving the company thousands of dollars.
• Recognizing the need for standard/uniform practices at the work place, I spearheaded the development of Standard Operating Procedures (SOPs) across various Departments and Strategic Business Units (SBUs), SOPS that also served as an on-the-job training template as well as a benchmark for work performance measurement.
• As an appreciation of my hard work, I was twice promoted in less than two years of being with the company, as Stores Controller (three months after joining as Stores Clerk) and a year later, to Procurement and Administration Manager.

 Procurement and Warehouse Administration Manager: Multi Plant Nurseries (Pvt) Ltd. (Agriculture and Transport and Logistics Business) Brits, South Africa, September 2016- to 22 Jan 2020

Key Responsibilities
• Designed, implemented, enforced and reviewed Standard Operating Procedures (SOPs) across the organisation’s various Strategic Business Units (SBUs) in line with the company’s Vision and Mission.
• Directed and coordinated the Procurement of Direct and Indirect Materials to meet the organisations requirements
• Took responsibility for Strategic Planning, Policy Development and Governance within procurement and oversaw implementation of the overall Procurement Strategy
• Took active early involvement in Projects and acted as a link between Project Procurement and all Stakeholders
• Worked closely with divisions in creating Supply Chain Strategies which ensured the optimal performance with regards to Cost, Technical Requirements and Quality
• Coordinated with Suppliers with requests for information, Quotations and led negotiations with suppliers for obtaining timely procurement for organisation requirements at favourable terms, ensuring that orders meet specified quality and delivery terms to ensure a smooth execution of plans
• Took responsibility for Contract Management and Service Level Performance
• Provided advisory support to operational staff procuring goods and services and those involved with management of warehouses, inventories and company Assets
• Carried out Systems Audits across SBUs to ensure compliance and accountability
• Superintended over Human Resources issues which included Staff Recruitment, Training and Development, Staff Performance Measurement, Discipline and Work Attendance

Achievements
• As Procurement/Warehouse Manager, I helped reduce the amount of operational costs by 30% through constant review of stock levels, analysing stock movement trends, harmonising procurement for various business units and departments, as well as forging win-win strategic partnerships with Suppliers.
• Realizing that there was no accounting structure that assisted with accountability, the effect that created a room for massive leakages/abuse of company Assets, I, as a remedy to the situation, introduced robust Internal Control Systems as a way of mitigating the exposure risk, saving the company thousands of dollars.
• Recognizing the need for standard/uniform practices at the work place, I spearheaded the development of Standard Operating Procedures (SOPs) across various Departments and Strategic Business Units (SBUs), SOPS that also served as an on-the-job training template as well as a benchmark for work performance measurement.
• As an appreciation of my hard work, I was twice promoted in less than two years of being with the company, as Stores Controller (three months after joining as Stores Clerk) and a year later, to Procurement and Administration Manager.
Reason for leaving: Personal and Resigned

 Procurement Administrator/Stores Controller: City of Masvingo (Municipality/Local Government), Zimbabwe: October 2003 – to August 2016

Responsibilities
• Developed efficient and cost-effective Supply Chain strategies for the City Council to ensure value for money on all purchases made.
• Managed a Procurement Budget of about US$15 000 000.00 and inventory of approximately 10 000 stock lines with an estimated value of eight million (US$8 000 000.00) United States of America dollars.
• Dealt with changes in the operating environment by monitoring the market through Market Research and adapting appropriate Supply Chain processes.
• Improved operational efficiency by managing Human Resources and General Stores and Procurement Administration including mentoring
• Developed and nurtured relationships with vendors to secure future supply guarantees.
• Regularly analysed vendor risk, vendor performance and overall Supply Chain effectiveness through appraisals and evaluations.
• Prepared and coordinated annual procurement budgets and plans for the City Council
• Prepared and analysed Tender and Supply Contract documents in line with the Public Procurement and Disposal of Public Assets [Act 22:23]
• Provided Secretarial and Advisory Services to the Procurement Management Unit (PMU) of the City Council to ensure compliance with relevant statutory provisions and guidelines
• Took responsibility for Planning, Directing and Coordination of periodic Stock Counts including investigation, resolution and correction of stock discrepancies as well as responding to related Audit queries
• Participated in the compilation of Year End Financials primarily focusing on reconciling the Stores General Ledger, Creditors Ledger and, the Asset Register.

Achievements
• As Project Team Leader, I overachieved on target set by City of Masvingo securing a US$500 000.00 cost savings for a national project against a target of US$100 000.00 set by the City Council through strategizing effective procurement plans and rolling out effective procurement procedures
• Achieved a +99% projects completion rate, at City of Masvingo, by meticulously managing community projects (both government and NGO funded) to their successful conclusion through establishing accountability, timeliness, consistent SLAs evaluations, and goals
• Helped reduce incidences of stock variances by 95% through the development and implementation of robust Warehouse Management Internal Control Systems
Reason for leaving : Personal and Career Growth